The purpose of creating preparation notes is to assist your readiness to facilit

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The purpose of creating preparation notes is to assist your readiness to facilit

The purpose of creating preparation notes is to assist your readiness to facilitate a group discussion
effectively. While you can use a copy of your notes when facilitating, you are encouraged to be very
familiar with them ahead of time, as they are meant to be a reference in case you get stuck. (In other
words, if you come well-prepared to facilitate discussion, you will do fine. ������)
• Type your preparation notes and upload them to Canvas as a .doc, .docx, or .pdf
• I cannot read anything created on a Mac (e.g., a “pages” document), so please convert to a
.pdf before submitting if you use Apple products
• You may use bullet points or write out your notes in sentences and paragraphs – whatever works
best for you.
• If you have excellent penmanship, you may handwrite your notes. If you do this, make sure your
notes are neatly printed, legible, and easy to read (i.e., light pencil or sloppy handwriting requiring a
magnifying glass to discern words is unacceptable, nor are notes that appear to be scribbled down
in a rushed fashion). It should be evident in handwritten notes that you have taken your time to
prepare and have covered everything outlined in the grading rubric below.
• If you handwrite your notes, submit them as a .jpg, .gif, or as a scanned .pdf
• Points will be deducted for notes that are very difficult to read or turned in late (after 11:59 p.m. the
night before you facilitate but before class begins). Preparation notes will not be accepted once
class starts on the day you are scheduled to facilitate, even if you are scheduled during the
second or third time slot.
To earn full credit, your written preparation notes must address the following:
1. Starting and Ending the discussion – How will you begin the conversation? How will you close it?
• Your group members must come prepared to discuss your topic, so getting them up to speed
is unnecessary. You will lose points in the “time” section (of the Round Two grading rubric) if
you read or summarize part of the excerpt, even if they come unprepared. (And they will lose
substantial participation points for their lack of preparation.)
• Be sure to plan a closure as well. Simply saying, “That’s all I have,” or “I guess we’re out of
time,” or stopping abruptly will result in losing points.
2. Prepared open-ended discussion prompts/questions (at least five). Be mindful of the following
tips:
• Prepare enough discussion prompts/questions to last for the duration of your time (too many is
better than not enough ������)
• Remember that open-ended questions will generate discussion; closed-ended questions will
not.
• These discussion prompts/questions are for your preparation; you do not need to use all (or
any!) of them when you facilitate if they do not fit as your group discussion develops. Your job
is facilitating an interesting, relevant, and fruitful discussion, not ensuring that all your
prompts/questions get addressed. (Go with the flow when you facilitate – and get your group
talking to each other rather than to you as much as possible.)
• Remain neutral, avoid bias, and avoid leading, loaded, and “either/or” questions!
3. Facilitating group participation – How will you encourage quiet members to speak? How will you
manage anyone who might monopolize the discussion? If anyone travels down a rabbit hole, what will
you do?
• Plan for these situations and address them in your preparation notes (even if you do not
anticipate any issues).
4. Using group comments to further discussion – How will you do this?
• Anticipate ways to use group members’ comments to continue the discussion. Outline and
reflect upon your thought process in your notes (via bullet points, sentences, paragraphs –
your choice)
5. Transitions and handling that “awkward silence” – How will you handle moments if/when the
conversation stalls? Put another way, are you comfortable sitting in silence as group members
(especially introverts) consider what they want to say next?
• How will you rekindle the fire? Explain some ideas in your preparation notes.
6. Communication or group facilitation skills (choose at least three we have discussed in this
course and explain how you plan to use or observe them while facilitating)
• Identify and describe how you plan to use these three skills while facilitating the discussion
PREPARATION NOTES GRADING RUBRIC Points
Possible
Your
Score
1 Starting and Ending the discussion 6
2 Prepared open-ended discussion prompts/questions (at least five that are
neutral and not leading or loaded)
10
3 Facilitating group member participation 7
4 Using group comments to further discussion 8
5 Transitions and handling that “Awkward Silence” 7
6 Communication or Group Facilitation skills (choose at least three we have
discussed in this course and describe how you plan to use or observe them
while facilitating)
12
Submission – 10% (5 points) deducted for late submission (after 11:59 p.m. the
night before facilitation). Points will also be deducted for illegible handwritten
submissions or anything not uploaded to Canvas in a readable format. No
submissions will be accepted once the class begins on the day of facilitation.
0
TOTAL POINTS POSSIBLE 50

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