OneCard Facility Implementation in College

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Table of Contents

Introduction
Schedule for Project Implementation
Conclusion

Introduction

Having completed the research in different colleges, we have decided that York College needs some help in providing services to their students. With the creation of OneCard, students will be able to use different facilities in college freely and with fewer attempts. Furthermore, the college administration will be able to follow the educational process better. The main purpose of this report is to maintain a schedule for the implementation of the OneCard facility in the college. Having a budget for the program and a general proposal, we are going to identify the specific steps which should be made and their succession.

Schedule for Project Implementation

There are four main steps for the project implementation, which should be completed.

Informing the college members

The college members should be informed about the nearest change. First of all, the authorities of the college should consider the budget and the proposal and decide whether it suits them or not. At the same time, authorities should be informed about the advantages of the OneCard program, namely, the use of information technologies, better security and monitoring, easier system access, faster money transactions.

When the authorities are informed, students should be told about the nearest changes and the profit they will get. It should be mentioned that access to different systems and college facilities is going to be faster and more effective. Moreover, students will be given an opportunity to save extra money in the long run. The convenience of using OneCard should be underlined as it seems to be a personal I.D. and debit cart coming as one.

Preparation for the implementation

The next stage for the project implementation is the organization of the OneCard Division, hiring personnel, and work schedules. As the project is directed at the specific college, York College, the OneCard Division office should be located on the territory of the campus. Then, it is important to hire trained people who will be able to organize the process and connect the OneCard Division to the departments where the system is going to be implemented.

Furthermore, the budget should be reviewed with the purpose of making sure that everything goes smoothly. The employees should schedule their work by means organizing the time when they work with students and other members of the educational process, the time when they check the system, and other regular operations that should be completed. Next, it is high time to buy the equipment, which is identified as a one-time expense in the budget, namely master computer, computers, laptops, swipe card readers, set of tools, and cables, and plugs. It is also important to buy office suppliers like copy machines, printers, desks, paper, ink, and others.

Implementation itself

This is the most important stage in the project implementation. The OneCard Division is fulfilled with people who are ready to work, so the project system should be settled. It is important to organize the work in such a way that students are not pinched, and the educational process is not bothered too much. The equipment should be installed throughout the campus as faster as it is possible.

The employees should remember that the quality of the work they provide directly depends on the correct explanation to students the rules for card usage. There are two ways of this process, either to send the explanation letters to all students and other campus members or to gather students and explain everything at the meeting. Thus, when students are informed, and the system works, it may be said that the project is implemented.

But, it is not the final stage as there may be some problems caused by different reasons. The next stage should be completed, as well. We understand that it is impossible to organize the work in such a way that the whole system was based on the OneCard facility within one year. The system implementation should be provided in the following succession: buildings/rooms access, library services use, printers and computers access, and purchase of different items on the territory of the campus.

Implementation monitoring

This is the final stage of the OneCard project implementation at York College. The OneCard Division should test the program and collect different complaints and wishes from students. It is easy to organize this process as, on the one hand, the Division is located on the territory of campus, and, on the other hand, the Internet webpage may contain the feedback form. It is important to monitor the process of system work and identify any slightest problem which appears.

Conclusion

In conclusion, the OneCard system should be fully implemented within five years. This time period covers the opportunity to change the program and correct mistakes and failures, if any. Furthermore, it is easy to follow the changes in campus life and consider the level of influence provided on different facilities by means of the OneCard facility. Thus, within five years, it will be possible to talk about improving techniques that may be more innovative. It will be easier to implement those on the basis of the OneCard system.

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