Monitoring Compliance in Project Management

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The project methodology includes specific rules, procedures, techniques, and practices used at all stages. This allows for the project’s financial and schedule planning, authorizing work, and breaking the project into separate work structures (Edureka, 2018). For this project, it is necessary to use methodologies corresponding to monitoring and controlling the IV pump integration, which will allow for measuring project performance (PMC Lounge, 2019). Verification methodologies should include verification of the project deliverables, the conformation of quality standards, and risk assessment (PMC Lounge, 2019). Monitoring for launching and working with EPIC consists of constant device performance monitoring.

Project control and monitoring methods should primarily include formal interviews and direct observation. During the launch of EPIC, hospital staff should report any issues with IV PUMPs to the Centralized Service Center Portal located on the institution’s website. Gathering statistical information about the performance of a device is extremely important, as it provides the basis for performance reviews and provides the manufacturer with data to correct performance (Aziz, 2006). Therefore, health workers should first complete specially designed formal surveys that include information on the predicted weaknesses of IV PUMPs (Aziz, 2006). In particular, these are data on problems with a wireless connection, fatal errors during operation, problems with data transfer and verification, and difficulties when scanning the pump link.

In addition to this, medical personnel should be informed of possible unexpected errors, which should also be recorded. Thus, monitoring will include interviews, direct observation, reporting, and focus group discussions (Martin & Miller, 1982). Appraisal and review techniques can identify gaps and problems that were not foreseen and that employees initially considered not important (Aziz, 2006). In a focus group discussion, for example, several people may find that they have experienced similar failures in their work that were not noted in the report.

In the process of monitoring compliance of IV Pump integration, methods of complete and selective control are used. This combination is mandatory for implementing PRET technology, which involves defining a critical path at any time when the manager requires information about it (Edureka, 2020). Ultimately, the collected data will allow the project manager to use outcome mapping to assess the project’s progress and understand the results (Edureka, 2020). The manager should highlight the progress markers and the quality parameters the IV pumps must meet (Aziz, 2006). In the course of interviews and focus groups, the list of parameters can expand (Aziz, 2006). The result of the work of outcome mapping should be the presentation of visual data on expectations and results in their graphical and statistical terms.

Monitoring compliance is one of the essential stages in the work of a project manager, which involves strict control over the implementation of the project. This is especially important in the medical environment, where all stakeholders are interested in the rapid introduction of new technologies and debugging their work. Thus, it is vital for IV pumps manufacturers and hospitals to collect qualitative and quantitative information about the operation of devices and failures that occur in the field. In this case, gathering information only from formal surveys is insufficient and should be supplemented by other sampling methods (Edureka, 2020). In the medical field, it is important to obtain sufficient data on both common and unique errors that the manufacturer did not expect as it is directly related to patient treatment outcomes.

References

Aziz, L. (2006). The project management office in healthcare information technology organizations. Paper presented at PMI® Global Congress 2006. North America, Seattle, WA. Newtown Square, PA: Project Management Institute. Web.

Edureka! (2018). Project Management Tutorial | Fundamentals of Project Management | PMP Training Videos | Edureka [Video file]. Web.

Edureka! (2020). PMP Certification Full Course – Learn PMP Fundamentals in 12 Hours | PMP Training Videos | Edureka [Video file]. Web.

Martin, M. D. & Miller, K. (1982). Project Planning as the Primary Management Function.Project Management Quarterly, 13(1), 31–38. Web.

PMC Lounge. (2019). Project Management 101 Training | Introduction to Project Management | Project Management Basics [Video file]. Web.

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