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Introduction
Microsoft SharePoint has done a lot in improving the efficiency of businesses. Before its introduction into the business industry, business people wasted a lot of resources hiring people to manage their information. Getting these services cost the businesses a lot of money as they needed to hire many people.
The reason why the businesses hired many people was because no one person could do all the necessary things by himself. However, the introduction of Microsoft SharePoint into the sector is changing the situation. The only things that a business needs to do are pay and specify the service they require. After this, the upgrading process is automatic. On top of this, the services are cheaper than hiring a group of people to do this manually.
Businesses realized the need to work together. They needed to join forces in order to improve the quality of services they give to their consumers. The businesses require a platform where they could share this information. Therefore, Microsoft designed the Microsoft SharePoint.
Microsoft SharePoint is a product of the Microsoft office. It monitors the performance of businesses. It also helps the businesses manage their date, plan and collect data. It collects the views of consumers and other stakeholder’s concerning the finances of the business. After collecting the data Microsoft SharePoint analyses the data, and share the information with the rest of them.
This is a tool they use to share the information that sees to improve their businesses, (Williams, 95). The information they share increases the companies’ productivity. It gives the employees a chance to insights and ideas.
Importance of Microsoft SharePoint to businesses environment
The SharePoint is crucial in the business environment as it helps businesses to increase its efficiency and improve team work. SharePoint makes this possible by providing a site where the businesses stay connected across many regions and boundaries. People access documents and any other information through this site.
The employees get information regarding their work and the current developments. This gives them a chance improves their work, which in turn, translates to high productivity. It helps the business manage information by editing the information they have before they can put it into the site. It also stores the documents for future use (Noel & Spence, 67).
The site is also noteworthy in giving the employees a platform where they work as a team. It promotes team work through out of the box SharePoint feature. The feature enables people to get information concerning their line of work from the information others share on this site. The information shared includes documents and ideas. This helps the businesses meet the quality demanded by the consumers.
SharePoint is also beneficial in delivering the different needs of consumers to the suppliers. This is apparent in cases where consumers are becoming aware of the need to demand better and quality goods and services. This means that the service providers will have to work harder that before to ensure that they meet these changing demands.
The businesses will have to adopt ways of ensuring that they are up to date on their service delivery. The Microsoft SharePoint technology provides the solution to this problem. They provide services that give the consumers a chance to present their views on the services provided by a business. This way the business gets a chance to review their performance and seek for new ways of improving their services, (Leon, Cathey, Wayne pp 234).
The SharePoint enables the business to respond to the dynamic changes in their field. It has features that give the businesses an opportunity to create and design new features that make them competent in their work. It also gives them a chance to improve their infrastructure by giving them the chance to share their resources and manage them online. This is also beneficial as it reduces the business’ costs of operation.
Cases related to Microsoft SharePoint.
Going green is a topic related to Microsoft SharePoint. It is a part of the knowledge management. Knowledge management is the use of the ideas that one has to improve the quality of life.
Its use in the business helps to improve its performance in the industry. By using knowledge management, the business maximizes its resources. The employees use their energy for the benefit of the business. The employees learn techniques that help them manage things like the company records. A business finds ways of doing their work without affecting the environment, (Callahan, 345).
SharePoint is also a part of this project. By using SharePoint, a business reduces the amount of work that it usually puts on paper. This means that it will reduce the amount of paper required in its day to day operations.
This is also crucial in reducing the cost of buying the papers. SharePoint is an important feature when it comes to sharing of information. This is because once it has created a document electronically it does not have to redo it. The business can just scan the information and share it with SharePoint.
Using SharePoint reduces the number of cabinets the business needs to store information. This helps keep the environment green. This is because the company will not be using a lot of timber to make the cabinets. SharePoint is also beneficial in improving the business’ productivity.
The key performance indicators are features that enable people to measure their objectives. It gives a business a chance to view their performance and see if they are on the right track in achieving their objectives. SharePoint is indispensable for this feature as it enables the business to view their performance online.
The site gives the business the chance to evaluate their performance and see what they can do to improve their work. A business may decide to set its objectives on the number of people it wants to reach in a certain period. They put it in the KPIs and see the comments that people make on the site. They can then post the results on the SharePoint in the Microsoft office, (Hillier, pp 145).
Ethical issues
There are many ethical issues in the use of Microsoft SharePoint. The first one is the authenticity of the information shared in the site. This is because some people might share information that is not authentic and end up misleading other people. The other ethical issue is the relationship of the customers and the service providers.
They two have to build a trusting relationship because they cannot meet face to face. However, the site has met the ethical standards of the people. The information on this site is authentic and is confidential, (Williams, 67). It manages the information well and do not let its users down.
The site does not let unauthorized persons gain access to sensitive information. Therefore, people can trust them with information that is highly confidential. The SharePoint is a place where people get to interact and share information. It is likely that some people will abuse each other in the site or share information that is insulting to others. To ensure that this does not happen, SharePoint edits any information before they put it into the resource centre.
The Microsoft is essential in the business world. It helps the businesses manage their information. This is the relation of this topic to the topics studied in class about information management. SharePoint has the features required by their businesses to manage their information. It stores the information for future use.
The feature where people get to share information is also what we study. The importance of teamwork and the benefits it has on the business. The topic explores the different features and importance in the business environment. This relates to the topic where we learn about the importance of an efficient information management system to a business.
Conclusion
Microsoft SharePoint has a lot benefits to a business. This is vital in making the businesses more efficient than when they use manual means to manage their data. It has made the operations in the business simple. The SharePoint edits their documents and stores them. It also helps the business save a lot of money as it reduces the cost of storage equipment.
The site is indispensable for building teamwork. The employees get a chance to share their experiences and ideas on this site. In addition to this, the site is paramount in keeping the environment green. It reduces the paper work in the business sector doing mostly of the operations electronically.
References
Callahan, Alan. Mastering Microsoft SharePoint Foundation 2010. Paris: John Wiley & Sons, 2011.
Hillier, Scot. Expert’s voice in SharePoint Microsoft SharePoint: building Office 2007 solutions in VB 2005 Apress Series. London: Apress, 2007.
Leon, Wynne., & Cathey, Simeon., & Tynes, Wayne. Microsoft SharePoint Server 2007 Bible. Paris: Wiley, 2007.
Noel, Michael., & Spence, Colin. Microsoft SharePoint 2010 Unleashed. Chicago: Pearson Education, 2010.
Williams, Vanessa. Microsoft SharePoint 2007 for Dummies. Paris: John Wiley & Sons, 2011.
Do you need this or any other assignment done for you from scratch?
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NB: All your data is kept safe from the public.