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Introduction
Maintaining correct records is one of the key responsibilities in the contractors activities. The division of General Dynamics recently received important information as part of the governments RFP (Request for proposals). The information explains that receiving contact in the next year will impose the obligation to keep records of all actions taken by the contractor.
Discussion
The records will include both positive and negative information, such as quality reviews and performance assessments. General Dynamics has a good chance of receiving a contract award in the next year. Therefore, it is important to take care in advance about minimizing the number of negative moments in the records. The following proposal will suggest several procedures and processes that could be put into place to improve potential records.
Firstly, the primary system used for performance information reports is the Contractor Performance Assessment Reporting System (CPARS). Furthermore, government officials can use the systems records for decision-making regarding future contract awards. Moreover, separate reports are formed for each year of the contracts execution. The separate reports provide an opportunity for the contractor to improve and show a positive dynamic in the final report. Therefore, it will be important to implement a procedure for reviewing and resolving comments from interim reports.
Furthermore, the information subject to inclusion in the report concerns different aspects of the contractors performance, such as adherence to standards of workmanship, cost alterations, compliance with the schedule, and commitment to business ethics. However, documentation of contractors positive performance in less critical aspects is often overlooked due to the prioritization of integrity records.
Conclusion
Therefore, divisions of General Dynamics should introduce additional documentation processes that will focus specifically on recording positive aspects of organizational performance, such as measures targeted at creating favorable working conditions for employees. Therefore, I invite you to consider the proposed measures and make necessary adjustments to ensure the early implementation of procedures.
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