Developing a Communication Plan

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This essay will discuss the communication plan for a small IT website portal project involving different team members and stakeholders. Communication is a crucial aspect of project management, affecting the collaboration and coordination of tasks and resources. Therefore, it is important to identify and respect the preferred communication methods and schedules of each individual involved in the project as well as their plans and availability.

Assumptions:

Written documentation is vital for the customer, and weekly updates are necessary for the sponsor.
Programmers prefer quick bursts of information and online meetings.
Thorough discussions and occasional consultations are required for the subject matter experts.
The content manager prefers quick face-to-face meetings or email communications.
The web designer needs to be kept abreast of project status and technical information.
The business analyst will be involved daily and requires frequent updates and discussions.
The e-commerce specialist needs to be involved periodically but only sometimes.
The testers prefer monthly updates and approach their testing from a user’s perspective.
The external tester cannot attend face-to-face conferences in the team office.

A communication plan would be developed based on these assumptions. It would include regular written updates for the customer, weekly written updates, in-person meetings for the sponsor, and quick bursts of information and online events for the programmers. Thorough discussions and occasional consultations would be arranged for the subject matter experts. The content manager would receive weekly face-to-face meetings or email communications. The web designer would receive weekly updates and technical specifications in written form. The business analyst would be involved in daily discussions, and the e-commerce specialist would be updated periodically (Martins, 2022). Monthly updates would be provided for the testers, and the external tester would be included through online conferences. In addition to these individual communication methods, regular team gatherings would be held to ensure everyone is on the same page.

Conclusion

Effective communication is paramount for successful project management, especially in the case of a small IT website portal project that requires collaboration among various team members and stakeholders. A communication plan can be created to keep stakeholders up-to-date on the project’s progress and technical information by identifying the communication methods, schedules, and availability preferred by each project participant. Regular team conferences would also ensure everyone is aligned with the project’s goals and objectives. This approach allows the project team to collaborate and coordinate effectively, resulting in a successful project outcome.

References

Martins, J. (2022). How to Write an Effective Communication Plan. Asana. Web.

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Developing a Communication Plan

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