The Custom Giant LED Screen Installation Project

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Introduction

This project management report is based on a proposed project to design, build and install a custom giant led screen system for a shopping complex. In this report, concepts in project management are applied to prevent team misunderstanding by providing a clear strategy and procedure from beginning to end. The design includes setting a strategy and timeline with an agreed-upon project schedule, collaboration, and resource optimization. The budgeting process is intended to keep expenditures under control depending on the projects scope. The WBS is proposed to aid in the management of the big project. Ins the presented WBS, work may then be performed concurrently by many team members, resulting in increased team productivity and simplified project administration. Equally, the Gantt chart is intended to illustrate the hierarchy of priority and interdependence between the tasks required to accomplish the project. With the proposed project scheduling, budget, and risk management, the project can be completed within the budget and before December 23, 2022.

Project Specifications

The project includes constructing and installing a specialized Giant LED Screen system to show ads in a retail centre. The retail centre intends to offer this technology as a unique selling proposition to prospective customers. The project will be finished within the allocated budget by December 23, 2022. The electricity infrastructure will be installed on the property of the retail centre. In the design, the authorized wall area for the screen system is 45ft (length) x 60ft (wide), with 10 percent of the wall necessary for compliance considerations to be kept unused. The retail centre has asked that useable wall space be maximized. One LED Panel is 3 feet by 3 feet. The table in the appendix displays a work breakdown schedule (WBS) containing timing and cost information, albeit not necessarily in chronological order. Days are calendar days within seven days a week and assume eight hours daily. Setting month numbers based on 30 days every month is possible.

Gantt Chart Schedule

The project Gantt Chart is presented in sheet 1 in the excel file Project Gantt Chart. The project is designed to have a start date of 19/06/2022 to 21/12/2022, 185 days, and within the stipulated deadline of December 23, 2022. The Gantt charts are presented as a display of the projects activity and progress. The Gantt charts illustrate that work on a project cannot start until another assignment is done. Managers may utilize this information to understand project hurdles better and make crucial choices about how to proceed (Atkinson,1999). The Gantt Chart is a timeline depicting the projects progression throughout the Project Management Process. The timeline view of Gantt Charts has also proved helpful for task scheduling and planning. It supports project managers and workers in identifying the duration of a project, determining the needed resources, recognizing task dependencies, and organizing the sequence in which each job will be executed to ensure on-time project completion.

Work Breakdown Structure Summary in Sequence

The project is sequenced based on the Work Breakdown Structure as in sheet 3 in excel file labelled WBS. The WBS splits the work into smaller jobs and is a popular productivity tool used to make the process more controllable and accessible (Murray-Webster and Dalcher, 2019). The WBS will incorporate the schedule flow for the Custom Giant Led Screen System installation project. The sequence corresponds with the proposed Gantt Chart, guaranteeing that project plans are in line. The WBS model is a deliverable-focused hierarchical breakdown of the work to be completed by the steering committee.

Finance and Resource Budget

Table 1 shows the finance and resource budget as an extract from the excel sheet Finance and Resource Budget. The project budget is created as a crucial planning tool. The budgeting and resource allocation is intended to aid in the projects successful completion. The specifics show the available resources and how to use them efficiently according to the timetables. The project budget gives the management teams the financial roadmap to keep track of costs, restrict spending, and save money. Budgeting is also intended to assist the team in making better financial decisions, anticipating emergencies, and remaining focused on long-term objectives.

Table 1:Finance and Resource Budget

Task ID	Task Description	Task Duration	Cost/unit or/day (£)	Staff No.	Total cost (£)
1	Submit Plan for Approval	1	0
2	Client approval	7	0
3	Notice to prepare LED Panel transport plan	14	0
4	Transport Panels to the site	1	200
5	Hire of hoist	21	300		6300
6	Setup LED Screen at the complex	2	60	4	480
7	Wiring and final test	2	100	2	400
8	Commission and sign-off with client	2	0		0
9	Procurement of contractor	14	1000		14000
10	Design of panel layout	28	150	2	8400
11	Delivery of outer panel racking	14	4000		4000
12	Spray paint racking	1	75	2	150
13	Delivery of Screen system to local party	14	5000		5000
14	In-house placement test of panels and systems	2	50	5	500
15	Power Conversion Evaluation	10	1000	1	1000
16	Mapping connectivity to the apartment power supply	21	5000	1	5000
17	Order hardware for wiring	35	12000		12000
18	The setting of wiring into panel layout	2	100	3	600
19	Control room renovation	7	5000		5000
20	Prepare site and safety setup	5	200	3	3000
21	Prepare room for rack installation	3	64	4	768
22	Rack installation	4	64	5	1280
23	Anti-Corrosion Treatment	1	64	5	320
24	Treatment curing	14	16	1	224
25	Order scaffolding for renovation	30	0		0
26	Set up scaffolding	4	50		500
27	Cabling for LED Panel system	3	75	2	450
28	Component Check	2	75	3	450
29	Electrical Tests	3	75	2	450
30	Power conversion Tests	3	75	2	450
31	In-house Quality test before shipping	2	100	1	200
					70922
	Total Project Cost
	Financial Contingency				7092.20
	NetProject Costs				78014.20

Risk Analysis

The project is faced with different risks that may need direct intervention by the management upon occurrence. First, the high-cost risks are associated with fluctuating prices due to the increased pace of inflation. There are schedule risks associated with the failing global supply chains and the performance risks that could arise from workers shortages due to the health scare caused by the COVID-19 pandemic. The three risks have a Medium-high probability of 60 % d x < 80%, with can be high at a catastrophic rating of A. The World Banks latest Global Economic Prospects report note that the health crisis and the Russian invasion of Ukraine have exacerbated the global economic slump (Clichici and Moagr-Poladian, 2022). As a result, increased goods prices are likely before the projects end, necessitating budget adjustments.

Similarly, there is a risk of delayed shipment of products due to the struggling global supply chains. Chinas strict measures to combat Covid-19 are poised to cause another wave of summer disruption in Asia, the United States, and Europes supply chains (Khan et al., 2022). Current trends show three significant issues contributed the most to the chaos. The triggers include the COVID pandemic, which has resulted in a labour shortage that has reduced global productivity, demand exaggerations caused by changes in the customer purchase decision, and centralized manufacturing systems. The contingency plans would include early sourcing of the necessary materials and adjusting the procurement systems to accommodate diversification.

In managing the workers attendance for the adequate flow of the project, the management should consider adhering to the local government health regulations. The management should consult the authorities in the community where the project will be conducted for recommendations. To avoid infection in the workplace, the teams should design and agree on a preparation strategy. If the schedule may be communicated by teleconference or online session, the teams should decide whether a face-to-face meeting or event is required. Project managers should double-check information-sharing channels with essential partners, including public health and medical authorities, ahead of time.

Management Recommendations

Recommendation on Monitoring and Control

Project managers should use monitoring and evaluation principles during its execution phase to examine how an intervention changes over time. The team leaders must evaluate how well a program was executed and whether any gaps exist between the expected and actual results (East, 2015). To ensure data accuracy, the managers should check with the team leaders to see if the changes are attributable to the programs progress. Project managers must conduct a continual gathering and analysis of information about a project, as well as comparing actual outcomes to expected results, to ensure appropriate project monitoring. A reliable monitoring system is critical for the projects assessment.

In project management, adopting appropriate and relevant tactics throughout the project life cycle is necessary for successful project execution. During the monitoring and controlling phase, useful tactics include keeping costs under control, achieving deadlines and deliverables, and satisfying the required quality standards, among others. Employing the proper techniques for project monitoring and control is crucial for ensuring the smooth execution of projects since these duties often occur concurrently with project execution. Mishandled installations, monitoring and control, become obtrusive and inhibit productiveness and effectiveness. A team that adheres to requirements fulfills deliveries and schedules and maintains the projects scope. Negatively affecting the project include dysfunctional teams with poor output, teams that are out of control, and teams plagued by issues such as intra-team conflict, ego conflicts, and a lack of goal clarity, among others.

Regarding assessment, project managers should evaluate all aspects of a program in an organized and objective manner. The design, implementation, and outcomes are the primary factors influencing the projects overall flow. The goal is to deliver reliable data to decision-makers to determine how to get more of the desired outcomes. In the project, performance evaluations and impact assessments are essential. The projects performance evaluation should concentrate on the quality of service delivery and the programs outcomes. Changes in outcome measures that can be directly ascribed to the program being assessed should focus on impact evaluations.

Conclusion

This project management report articulates the critical scheduling and financial resource management necessary for the proposed project. The project is scheduled to run from June 19, 2022, to December 21, 2022, for a total of 185 days, with a deadline of December 23, 2022. Sheet 1 of the excel spreadsheet file titled Project Gantt Chart contains the project Gantt Chart. The Gantt charts are used to show the activity and progress of a project. Sheet 2 of the excel spreadsheet titled Finance and Resource Budget contains the project finance and resource budgetary allocations. The project faces three significant risks that need intervention before and during implementation. The high expenses concerns are connected with shifting prices due to higher inflation rates. There are schedule risks linked with failed global supply chains and performance concerns related to workforce shortages due to the COVID-19 pandemics health panic. The three dangers have a 60 percent x 80 percent chance of occurring, with a high chance of occurring at a catastrophic rating of A.

The project recommendation provides mitigation plans that could reduce the impact of the identified risks. For instance, in managing the supply chain crisis, the contingency plans would include early sourcing of the necessary materials and adjusting the procurement systems to accommodate diversification. The price dynamics due to inflations can be managed with proper budgetary adjustment to ensure the successful completion of the project. Finally, in mitigating the impact of the current health crisis, it is recommended that the teams should design and agree on a preparation strategy. If the plan is communicated by teleconference or online session, the teams should decide whether a face-to-face meeting or event is required. The management should consult the authorities in the community where the project will be conducted for recommendations. With effective risk management, control and project evaluations, the project can be completed within the budget before December 23, 2022.

Works Cited

Atkinson, R., 1999. Project management: cost, time and quality, two best guesses and a phenomenon, its time to accept other success criteria, International journal of project management, 17(6), pp.337-342.

Clichici, D. and Moagr-Poladian, S., 2022. Financial literacy, economic development and financial development: a cross-country analysis, Romanian Journal of European Affairs, 22(1). Web.

East, W., 2015. Critical Path Method (CPM) tutor for construction planning and scheduling. McGraw Hill Professional. 1(1), pp. 756.

Khan, M., Alroomi, A. and Nikolopoulos, K., 2022. Supply chain disruptions and consumer behavior change from covid-19: Empirical evidence and long-term implications for supermarkets in the UK. Journal of Humanities, Arts and Social Science, 6(1), pp.28-42.

Murray-Webster, R and Dalcher, D 2019, APM body of knowledge, association for project management. Princes Risborough, 1(1), pp. 756.

Appendix

							Active Time		Processing Time	Pre-Preparation		Costinformation
	Group		Activity				Days		Days	Days
	AGeneral		1		Submit Plan for Approval		1
			2		Client approval				7			No cost to the project
			3		Notice to prepare LED Panel transport plan.					14
			4		Transport Panels to the site		1					1 day per trip, 50 km at £20 per km, 100 units per trip
			5		Hire of hoist					21		Hire cost £300 per day
			6		Setup LED Screen at the complex		2					Labour costs 4 men at £60 per day.
			7		Wiring and final test		2					2 staff at £100 per day
			8		Commission and sign-off with client		2
			9		Procurement of contractor				14			Consultancy fee at £1000

	B GeneratorDesign		10		Design of panel layout		28					2 design staff at £150 per day
	&Manufacture		11		Delivery of outer panel racking				14			Racking costs £4000
			12		Spray paint racking		1					2 staff at £75 per day
			13		Delivery of Screen system to local party		14					The overall cost to manufacture Panels is £5, 000
			14		In-house placement test of panels and systems		2					5 men at £50 per day
C ElectronicSystems		15		Power Conversion Evaluation		10					Hire of Electrical specialist fixed cost £1000
		16		Mapping connectivity to the apartment power supply		21					Hire of Electrical Engineering specialist fixed cost £5000
		17		Order hardware for wiring				35			H/ware cost £12000
		18		The setting of wiring into panel layout		2					3 staff at £100 per day

D On-sitefoundations		19		Control room renovation				7			Civil Engineering costs £5000
		20		Prepare site and safety setup		5					3 security specialists at £200 per day
		21		Prepare room for rack installation		3					4 men at £8 per hour
		22		Rack installation		4					5 men at £8 per hour
		23		Anti-Corrosion Treatment		1					5 men at £8 per hour
		24		Treatment curing				14			1 man at £8 per hour, 2 hours per day
		25		Order scaffolding for renovation				30
		26		Set up scaffolding				4			Contractors charge £50 per set of scaffolding.

E Finalassembly		27		Cabling for LED Panel system		3					2 staff at £75 per day
		28		Component Check		2					3 staff at £75 per day
		29		Electrical Tests		2					2 staff at £75 per day
		30		Power conversion Tests		3					2 staff at £75 per day
		31		In-house Quality test before shipping		2					1 staff at £100 per day

				Financial Contingency							10% of overall costs

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