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An event can be described as a congregation of people who come together to attend or perform a specific activity (Carter, 2007).
Production of an event is a very difficult task. In other words, a party is never designed but planned properly. This can be compared to the art of producing a play.
The event planner can also be seen as the director while the venue is seen as the stage. Nevertheless, for one to have an extraordinary event, a resourceful course of action with a diverse realistic groundwork is needed.
However, the organizers need to ponder on the five Ws and how, before they come up and produce an event. These are also known as the event essentials, and the how-as in “how much is the budget?”-is not just sometimes; it’s always.
An arts festival is a unique bringing together of artists and audiences which goes beyond the usual presenter/spectator relationship. However, for a festival of such to be successful much legal documentation has to be put in place and some of these are contracts and fees agreements and the acquiring of some legal documents for the event (Magie & Korza 1989).
We are to plan for a two-day Independent Arts and Crafts Festival. As we plan this event, we have to take into consideration a range of strains that may be encountered and make sure that they are avoided. These if not taken care of can cause limitations to the event and be an embarrassment to the organizers of the event.
Organizers of events have several responsibilities to be put into considerations like legal, financial, and ethical to ensure that the event and its operations are of the right standards as far as security and safety are concerned.
Ignoring these factors can show an attitude of negligence on the side of organizers which may expose them to unnecessary liability and embarrassments.
Different countries and states have established different jurisdictions and legislated municipal codes and status for their citizenry to consider these issues which are based on standards either nationally or internationally to avoid accidents, injuries, disasters, emergencies and also determine and avoid preventable causes. Any event organizer should work with representatives and of relevant regulatory agencies to ensure a safe and healthy event, event site, and job site.
Conditions such as sanitation are to be considered when organizing any event for the protection of public health and the comfort of the guests. Jurisdictions, as well as the cultural and cosmetic standards, are some of the health codes requirements for any event, extent, and locality. For as long as food services are provided at the venue, and the duration of the event expands, the sanitary condition should exponentially be of more importance especially given that the event is in the park where such facilities are not provided for.
Every audience, provider, paid volunteer worker, a participant, in any event, has the right to access a proper health facility. Nevertheless, necessary training should always be accorded as precautionary measures to help control any forthcoming hazards and necessary forces implemented to make sure that measures are followed to the letter for everyone’s safety (Silvers, 2008).
Consequently, in any organized event, legal issues have to be given more consideration. They come in many forms some of which need contracts signed by concerned parties to the proposed event. Some of which may be provided by the local authorities, venue providers, and other service providers.
It’s necessary to have such contracts signed clearly since they show the party liable in case of any occurrences and or damages at the time of the event.
In addition to the contracts, some licenses and permits are required from the state city council and they are outlined below:
Special events permits
Reference List
Carter, L. (2007). Event Planning. Bloomington, IN: Author House.
Magie. D., & Korza, P. (1989). The arts festival work kit. Amherst, MA: Arts Extension Service.
Silvers, J. R. (2008). Risk management for meetings and events. Burlington, MA: Butterworth-Heinemann.
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