Sprint Meeting: Outline, Methodology, and Backlog

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Table of Contents

Introduction
Meeting Outline
Environment
Addressing Needs of Remote Stakeholder
Questions
Scrum Methodology
Project Schedule and Product Backlog
Backlog
References

Introduction

A sprint is time-bound segment during which a scrum team completes a given task. The majority of the time, a new sprint is initiated as soon as the other is ended. Similar to the start of any project, when initiating a new sprint, a meeting must be held for the purpose of planning for it. The team and consumer deliberate on the work that is supposed to be accomplished. It is the responsibility of the former to know how much time is needed. This section of the presentation highlights the outline, description of the location and why it is appropriate, addressing remote stakeholders’ needs, and questions to ask.

Meeting Outline

The novel sprint will be prepared by reminding the vision of the project and ensuring that everyone has a positive perception of what is expected. The next step consists of presenting updates, responses, and issues. After the vision statement is shared with team members, the scrum master, as well as the product owner, are obligated to communicate new information received from the stakeholders. At this point of the meeting, one can raise the issue of consumer responses to offer context for the work at hand. All involved can deliberate on the concerns that may have acted as hindrances to progress in the prior sprint.

The next step consists of Reviewing Backlog Items. In this step, the proposed backlog of the product owner will be reviewed by the team.

The following activity will be to establish task ownership; all items will be reviewed by the team, and individuals responsible for certain tasks be determined. After that, confirming new issues, dependencies, and impacts will be the next activity. At this point, time will be created for discussion of new issues that may emerge during meeting planning. The last two actions will include reaching a consensus and officially starting the sprint. The estimation of the sprint backlog should be followed by the confirmation of the plan.

Environment

Agile surroundings imply that people and interactions are more important than tools and processes. The office setting is prioritized as a location for spring meetings; however, a variation might be allowed to facilitate remote digital communication for team members. This environment is appropriate for the sprint meeting since it accepts and promotes innovation, process improvement, and change. Individuals within it comprehend the various frameworks and encourage key practices, for example, planning in sprints and collaborating.

Addressing Needs of Remote Stakeholder

Here, the team will try to know them and discover their involvement, inspiration, or interest in the project. This goal can be achieved by asking relevant questions, as suggested by John (2018). One needs to remember to frame the questions in a manner that does not discourage participation but only shows the intention of inquiring. Additionally, they should avoid topics that may seem sensitive or a violation of privacy. The next step is keeping them updated by offering visibility over the process and being transparent. The assumption here is that they will need to be made aware of any new details.

The assumption made here is that the remote stakeholder is from another country. Language selection should be a priority to ensure that the involved parties clearly understand each other during communication. Sending clear as well as concise messages is essential when working with individuals remotely.

Questions

The list of questions that the team should be asked includes the following:

What are the goals of the project?
What improvement are you targeting from the last sprint?
What is the importance of collaboration to this project?
What are some of the needs of a remote stakeholder?
What are some of the suggestions on how to address these needs?
What will determine the success of this project?
What are some of the tasks everyone is comfortable doing?

Scrum Methodology

A good approach will enable the achievement of preset goals. The agile scrum approach refers to a project management system that depends on incremental development. Every iteration comprises of 2 to 4-week sprints whereby the objective of every sprint is building essential features initially and resulting in a prospective deliverable product. There are five phases, including initiation, planning and estimation, implementation, reviewing, and releasing (Indeed, 2022). One of the benefits of applying this methodology is effective prioritization.

The backlog system allows for a better focus of resources on the essential aspects to guarantee that teams finish every needed task based on the intentions. Moreover, it offers organizational clarity as it keeps every staff member aware of the expectations and overall project plans. The third advantage is it provides open communication lines (Indeed, 2022). It gives an opportunity for communication with senior team members and peers. Individuals are advised to have one hour dedicated for the sprint review every seven days of sprint length, which means for one month, it should happen four times.

Project Schedule and Product Backlog

For both the developer and the user, the story follows a typical design: ‘As a role, I want to have the ability to do something so that benefits may be realized’ (Indeed, 2020). It is important to include not just the perspective of the end-user but also the perspectives of other project participants, such as those involved in new product development, marketing, and advertising efforts, as well as those working on strategic alliances. These are the stories that will influence the project’s progress: 9, 10, 11, 13, 14, 20, and 22.

Backlog

ID#	As a/an	I want	so that	Sprint Ready	priority	status
100-001	user	To be able to see (on my IOS device) all the thermostat settings that are currently in place.	I can review them.	Yes	High	In progress
100-002	user	Be able to change the view on my IOS device for the thermostat settings that are currently in place.	I can spot trends or mistakes.	Yes	High	In progress
100-003	user	To use my IOS device to add new settings	Manage my thermostat wherever I am.	Yes	High	In progress
100-005	user	The UI to be intuitive	Do not waste time trying to figure out how to do something.	Yes	High	In progress
100-008	spouse	To know if thermostat settings I’m putting in conflict with something a different user entered	I do not end up having a fight with my spousal unit.	Yes	Medium	In progress
100-009	user	To get an indication when I choose a setting that will save energy.	I can be prompted to make more energy-efficient choices.	Yes	Medium	In progress
100-010	user	A calendar that allows me to select a date or range of dates for a specific setting	I can set the thermostat for upcoming vacations or school holidays.	Yes	High	In progress
100-013	user	The thermostat to not introduce security loopholes into my home network	I do not have to worry about a new device opening my home network to hacking or security breaches.	Yes	High	In progress

References

Indeed. (2022). 5 Scrum phases for project management (plus benefits). Indeed Career Guide. Web.

John, B. (2018). The framework of agile management’s sprint planning in construction projects–AFD method. International Journal for Advance Research and Development, 3(5), 88-93. Web.

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