Importance of Project Planning and Scheduling: Analytical Essay

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Importance of Project Planning and Scheduling: Analytical Essay

Introduction

Project planning and scheduling is a mechanism of communications what tasks need to be done and which specific organization resource is allocated for the job and in what time frame. Planning is the coordination of all the support that needs to be put in place or to be used in achieving the organizational key goal project schedule on the other side is a document that collects all the works that are needed to deliver the project which has been planned over a given period (Aulin et al., 2016). For most organization project planning often involve the development of a project schedule document. This often guides how a given task is done within an organization, and the actual goal or mean of achieving the goal. For Glasgow Queen Street an effective project planning and scheduling will lower the cost of redevelopment that it is scheduling to accommodate for the increased passages population (Pitroda et al., 2018)

Construction of platform and changes

Due to the current nature of the area, modern infrastructure will be constructed to be able to while to accommodate more people. The fields will be expanded to make it more accessible and safe. The double carriage that exists at The Square will be expanded to meet the current requirement able to handle over 2000 people at the same time. This will reduce the congestions that often occurs in the same area (Pitroda et al., 2018). Besides, the areas will be expanded with the construction of other public facilities such as food paths and escalator increased in the fields to be able to enhance the productivity of the area. To achieve this, the project will include the development of a critical platform where passengers will be able to sit as they wait for the train to arrive. This, I believe, will reduce the instances where individuals are often injured as people scramble for the train.

Importance of planning and scheduling for the railway company

Baseline for success

One of the essential aspects of project planning is the due fact that it offers the base for the standards of productivity and hence success. Without setting a clear plan in place for any activity of the desired outcome defined by the completion date, an organization is not in a position to know or even meet its goals. For the Glasgow queen street railway company, the development of a clear and achievable goal is only possible with adequate planning and scheduling (Pitroda et al., 2018). This is often seen in the revenue goals, and the goals permeate every aspect of the business.

Revenues planning

All the revenues are usually as a result of the other activities such as marketing and advertisement strategies put in place got the fulfilment of capabilities. The organization is likely to succeed in the implementation of its redevelopment of the activities through the development of the project baseline through the element of planning and scheduling. This is because project scheduling offers a clear and definite goal that has been set by the organization. Project scheduling for the railway service will make this achievable (Pitroda et al., 2018)

What went wrong or right

The other importance of any project planning and scheduling is the project’s understanding. The project planning and scheduling make it possible for the project planner to be able to understand clearly what wen right in the project and what went right. This makes it possible for the project planners to be able to change the course of their project in terms of redirecting their activities to achieve the best but most importantly being able to make the future project even better by examining the successes and the elements of the previous failure.it is more straightforward for the organization to redirect its key strategies that are not working in a shorter period than to wait for an entire year to elapse for it to be able to pass and realize where the project goals were missed. An effective project planning and scheduling make it possible for the project planner to set the deliverable and the means of achieving each aspect of the project developable. For example, in the case of the Glasgow Queen street railway. The redirecting of the project will only be possible through the development of effective planning and project scheduling.

Project deliverables

Community involvement

Any project normally involves a given community. Such a project is often best dealt with when the project is clearly articulated or carried out with the community in mind. For the Glasgow, Queens street project collecting the conflicting view of the local community will help in achieving the best project in terms of quality and the aspect of viability. Besides, the community involvement in the project during the planning time sure better planning as the various needs and concerned by the community who better understand where the fundamental flaws will help in improving the project. The element of local community involvement is key in ensuring that the project is developed in the interest of the majority compared to when the project is developed by the

Stakeholder engagement

All the various stakeholders in mind should equally do project planning and scheduling. For the Glasgow, queens street’s planning various people other than the local community are affected by the project. The project also includes; the train management, passengers, and the government and non-governmental agencies, which would help in ensuring the project is more successful in planning and the aspect of the scheduling. The effectiveness of the project will significantly rely on the element of the project’s essential stakeholder’s involvement. All the stakeholders’ opinions are much considered in the development of the new plan or during the plan of project planning. Overall a well-panned project often succeeds and becomes more successful in almost all elements (Samsel et al., 2020).

Establishing a coding system

A coding system for all the identified deliverables during the project planning is critical in ensuring the project remains successful. A project coding system is a key to the development of project information flow. A better project planning and scheduling start with the best project shared. Besides coding system helps in the event of a method for project development standardization. This is often based on the aspect of key projects, key stakeholders’ activities. In receiving historical data for the initials state of the project, the project coding system will help in the development of effective project cost planning and the element of the overall budget. It is the role of the project planning manner to ensure that the project is best developed in the interest of cost and time. The project coding system also provides that all the critical changes in the project that needed improvement during the planning process are effectively developed (Kumar et al., 2019).

Project scheduling

Project scheduling involves planning the project key deliverable on the aspect of time. For a project planning process, the management or the key project planning officer need to budget on the aspect of time. The scheduling involves identification of the key deliverable such as the project overview, constructions, assessment, and evaluation. All these are often planed on the aspect of time. The project planners need to identify the key stages which each deliverable identified have. The time is then allocated for each of the deliverables. At the same time, the project key cost is monitored against each element.

Advantages of planning

The element of time management is corporate to reduce the impact or the risk, which are often associated with poor project budgeting.

Scheduling during planning reduce the cost overrun
It reduces the negative impacts of the risk associated with a project cost
Programming reduce poor project development

Project risk ad mitigation

Each project has a problem risk. In the process of propjet planning and scheduling, the element of the project, associated risk must often be factored. The risk must be identified, and the critical mitigation measures put in place. For Glasgow Queens street, it is critical for the project planners to effectively identify the principal risks, which can include the project’s cost risk, injuries during the constriction, and the risk associated with time. The project can go beyond the budget. A risk mitigation plan is designed to eliminate or minimize the impact of the risk events—occurrences that hurt the project. Mitigating risk strategies include risk avoidance, acceptance, transference, and limitation. Avoid: In general, risks should be avoided that involve a high probability impact for both financial loss and damage (Samsel et al., 2020).

Conclusion

The planning and scheduling of large projects require the integration of all the processes of project management. Project scope management is a balancing game of time, cost, and quality. The human element is ever-present in dealing with the procurement, risk, and communications aspects. Project planning and scheduling determine the success of a project in various ways. For the Glasgow project key planning element such as the construction and involvement of the local community and other relevant stakeholders is critical in the overall project success.

References

Kumar, B. A., Santhosh, S., Balaji, G., & Kumar, T. R. (2019). OPTIMIZED PROJECT PLANNING AND SCHEDULING OF MULTI STOREY BUILDING.
McElroy, J. W., McElroy, S. P., & Samsel, K. (2020). U.S. Patent Application No. 16/533,277.
Viradia, P., & Rao, B. P. (2018). Planning, scheduling, and delay analysis of a building. International Journal of Civil Engineering and Technology, 9(5), 665-671.
Liu, N., Kang, B. G., & Zheng, Y. (2018). Current Trend in Planning and Scheduling of Construction Project Using Artificial Intelligence.
Harsh, S., Rajgor, M., & Pitroda, J. (2018). Planning, Scheduling, and Tracking of Industrial Project Using Primavera P6 Software.
AlNasseri, H. A., & Aulin, R. (2016). Understanding Management Roles and Organisational Behaviour in Planning and Scheduling Based on Construction Projects in Oman. Journal of Construction in Developing Countries, 21(1).