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Introduction

The International Conference on Cryptocurrency 2023 is a highly anticipated event with the potential to bring together top engineers and scientists from all over the world to Singapore. The Carlton Hotel Singapore has been selected as the venue to work on this event. This report aims to provide a comprehensive justification for the proposed venue, menu, and package for this piece of business and ultimately secure the International Conference on Cryptocurrency 2023 for the Carlton Hotel Singapore.

Function Room Setup

Hotel Capacity Chart

The Carlton Hotel Singapore offers an extensive range of function rooms for all events, from smaller gatherings to large-scale conferences. The hotel offers a variety of seating arrangements for up to 1,000 persons in various sizes and styles, from traditional boardroom style to theatre style. The hotel chart is shown in appendix figure 7. The hotel also offers a variety of audio-visual equipment and other necessary amenities to ensure the successful completion of the event.

Function Room and Setup

The most suitable function room set up for the press conference on 17 August 2023, 9 am to 11 am, is the theatre/auditorium style as shown in figure 1 in the appendix. This allows the event organizers to easily arrange the seating in a way that focuses the audiences attention towards the main stage, podium, or presentation area (Ryan, 2020). This setup also makes it easier for the event organizers to control the flow of the event and ensure that the guests can easily hear and view the speaker.

The ideal arrangement for the buffet lunch on 17 August 2023, from 12 pm to 2 pm, would be the banquet rounds as shown in figure 2 in appendix. This arrangement allows guests to enjoy the buffet more conveniently as they can move around the room freely and access the various food selections. This setup also allows the servers to easily move around the tables and serve the guests quickly and efficiently.

For the two breakout rooms on 17 August 2023, 2 pm to 5 pm, the most suitable function room setup would be the boardroom/conference style as shown in figure 3 in appendix. This setup allows for a more intimate seating arrangement for the guests, facilitating more efficient discussion and collaboration between the participants. This setup also allows the event organizers to easily control the flow of the event by ensuring that all guests can hear and see the presenter.

The appropriate function room set up for the two training rooms on 17 August 2023, 2 pm to 5 pm, is the U-shape/horseshoe style as shown in figure 4 in appendix. This setup allows the presenters to move easily around the room and ensure that all participants can follow their instructions and view the presentation (Allen et al., 2022). The U-shape also allows the event organizers to easily control the flow of the event and ensure that all guests can hear and view the presenter.

For the closing dinner on 18 August 2023, from 7 pm to 11 pm, the ideal function room setup would be the crescent/cluster/cabaret style as shown in figure 5 in appendix. This setup allows the guests to enjoy their dinner more relaxed as they can move around the room freely and access the various food selections (Ryan, 2020). This setup also allows the servers to easily move around the tables and serve the guests quickly and efficiently.

Finally, for the outside catering on 19 August 2023, 10 am to 12 pm, the most suitable function room setup would be the cocktail reception as shown in figure 6 in appendix. This setup allows the guests to enjoy the food more conveniently as they can move around the room freely and access the various food selections. This setup also allows the servers to move with ease and serve the guests quickly and efficiently.

Table 2: Event Venues and setup

Booked Venue Type of Event Setup
Empress 5 Press conference Auditorium
Esplanade 1& 2 Buffet lunch Banquet rounds
Istana 2 & 3 Breakout Rooms Boardroom style
Connaught Training Rooms U shaped
Empress 4 & 5 Closing Dinner Cabaret style

Banquet Event Order

Account:

Post as: Sales Manager

Address: 76 Bras Basah Road Singapore, 189558

Event Date: 18 August 2023
Contact:+65

Phone:+65 6338 8333

Fax:+65 6339 6866

Deposit: $137,8000

Payment: N/A

Booked By: Carol Goh

Catering Sales Manager: Student Name

Banquet Operations Manager: Carol Goh

Banquet Event Details
Time Booked Venue Type of Event Setup Required Guarantee Pax Expected Pax
7pm  11pm Hall 1 Closing dinner cabaret style 312 300
Event Flow
From To Remarks
7:00 pm 7:30 am Guests arrive and are welcomed with a drink reception.
7:30 pm 8:00 pm Guests are seated for dinner.
8:00 pm 9:00 pm Dinner is served.
9:00 pm 10:00 pm Speeches and awards ceremony.
10:00 pm 11:00 pm Entertainment and Event concludes.
MENU SETUP
Appetizer:

  • Grilled Portobello Mushroom Caps with Balsamic Reduction
  • Spinach and Feta Stuffed Bell Peppers

Soup:

  • Butternut Squash Soup with Roasted Pepitas

Main Course:

  • Grilled Eggplant Steaks with Tomato Basil Relish
  • Pan-Seared Tofu with Soba Noodles and Veggie Stir Fry
  • Pan-Roasted Lamb Chops
  • Grilled Beef Tenderloin with Red Wine Reduction

Dessert:

  • Mixed Berry Tart with Chantilly Cream
  • Dark Chocolate Ganache Tart with Raspberries
  • Banquet tables
  • 300 chairs
  • Linen napkins
  • China and glassware
  • Stage
AUDIO VISUAL
  • Sound system
  • Microphones
  • Lighting
BEVERAGE
Soft drinks
” Fruit juices
” Sparkling water

  • Selection of Western Australian wines
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